Contract Opportunities

The Hawai‘i Public Housing Authority’s Contract and Procurement Office is  responsible to oversee all procurements of goods, services, construction, and health and human services for the Hawai‘i Public Housing Authority  (HPHA).  The Contract and Procurement Office’s objective is to provide a  procurement system of quality and integrity that assures the HPHA’s  purchasing actions are in full compliance with applicable Federal standards, HUD regulations, and State and local laws.

This section is intended to help interested parties conduct business with the HPHA.

Award of Contract

Contractor Responsibility

Contract awards shall be made only to prospective offerors who are  deemed responsive and responsible, that is, those who have met the  minimum requirements of the solicitation and who have the technical and  financial competence to deliver the requested good(s) or perform the  requested services including construction.

Under state law,  prospective offerors must provide proof of compliance in order to  receive a contract of $2,500 or more with state and county government entities in Hawai‘i.

Prior to an award, prospective offerors must  be compliant with the applicable State of Hawai‘i statutes and  administrative rules.  State agencies are required to verify  compliance. Acceptable documentation of compliance is through the Hawai‘i Compliance Express (HCE) portal. The HCE is an electronic system that provides  prospective offerors doing business with the HPHA to quickly and easily document that they are compliant with applicable laws. The Hawai‘i Compliance Express (HCE) portal can be accessed here.

The HCE certificate, “Certificate of Vendor Compliance,” allows this single electronic certificate as required in Hawai‘i Revised Statutes, Section  103D-310(c) and Hawaii Administrative Rules, Section 3-122-112.

For a nominal fee, registered HCE vendors receive a full year of service,  automatic submission of information to pertinent government certifying  agencies, automatic e-mail notification of status changes, and unlimited  access by state and county government entities to print the certificate  for their use.

For more information regarding the Hawaii Compliance Express, please visit the Hawaii Compliance Express website here.

Suspensions and Debarment

Award of a contract shall not be made to entities that are debarred, suspended or deemed ineligible by either the State of Hawai‘i or the U.S. Department of Housing and Urban Development. Prospective offerors may be debarred or suspended by the State of Hawai‘i’s State Procurement Office, the State of Hawai‘i’s Department of Labor and Industrial Relations, and/or the U.S. Department of Housing and Urban Development.

Insurance Requirements

After an award and prior to the execution of a Contract, the  Contractor shall furnish a certificate(s) of insurance as evidence of  the existence of the required insurance coverages in amounts not less  than the amounts specified.  The required insurance coverage consists of  general liability, auto, workers compensation and in some contracts,  professional liability.  These insurance coverages must be maintained  during the entire performance period.

The Awardee shall defend,  indemnify, and hold harmless the HPHA and its officers and employees  from and against all liability, loss, damage, cost, and expense,  including all attorneys’ fees, and all claims, suits, and demands  therefore, arising out of or resulting from the acts or omissions of the  Awardee or the Awardee’s officers, employees, agents or subcontractors.

Procurement Opportunities

This section displays an up-to-date listing of OPEN notices for solicitations, requests for information, and other solicitation notices issued for the procurement of goods, services, construction, professional services, and health and human services for HPHA.

Goods and Services
IFB_PMB_01_2024
March 6, 2024

Invitation for Bids, PMB-01-2024, Furnish Solar Hot Water System Tune Up and Maintenance Services for Kalihi Valley Homes under Asset Management Project 31 on Oahu

PMB-01-2024
IFB_FMO_04_2024
February 27, 2024

Furnish Printing and Mailing Services for the Monthly Tenant Rent Bills and Annual IRS 1099 Forms for the Hawaii Public Housing Authority

IFB-FMO-04-2024
IFB_CMB_40_2023
December 4, 2023

Invitation for Bids, CMB-40-2023, Furnish Preventive Maintenance Services to Major Systems at Various State and Federal Low Income Public Housing Properties on Oahu

IFB_CMB_40_2023
IFB_PMB_39_2023
November 21, 2023

Invitation-For-Bids to Furnish Laundry Services for Various Low Income Public Housing Properties Under Asset Management Project 37, 43 and 46 on Hawaii Island, Asset Management Project 39 on Maui and Molokai and Asset Management Project 45 on Oahu

IFB_PMB_39_2023
Construction
No construction procurement opportunities open at this time.
Professional Services
No professional service procurement opportunities open at this time.
No items found.
Procurement Opportunities Archive